ASSISTANCE FUND ADMINISTRATOR POSTED: 1/31/12
PART-TIME, 10-15 HRS
Position Summary:
This position administers BGCB’s Assistance Fund to assist those in need of emergency or other special support. Eligible requests encompass a range of needs from education and health care, to transportation and housing. The Administrator has overall responsibility for the coordination, communication and documentation of the Assistance fund process and acts as a strong advocate for the families in need.
Essential Duties and Responsibilities:
- Develop appropriate forms and systems to administrate the start-up of an effective and efficient Assistance Fund process
- Communicate with all referral sources, including BGCB staff and certain other partner agencies
- Explore and document details of emergency needs
- Liaison with city/state programs to obtain information on accessing resources, funds and support for families
- Complete appropriate forms necessary for application of funds
- Work closely with the Internal Review Committee, which will recommend approval of awards
- Provide necessary forms and information on a timely basis
- Electronically track referral requests and other crucial information
- Work closely with the Accounting Department. Submit check requests and required back-up documentation as needed
- Obtain and maintain receipts and other documentation of appropriate use of awards
- Generate Donor and Board reports, as needed
Position Requirements (Education, Experience, Knowledge, Skills, Abilities, Work Demands)
- Working knowledge of city/state programs and funding sources
- Strong advocacy skills and a passion to assist families in need
- At least 2 years experience working in an office / administrative environment
- Strong writing and communication skills
- Proficiency in MS Office (Word, Excel and Outlook)
- Data management and web competency preferred
- Strong organizational skills
- Strong interpersonal and customer service skills
- Ability to work independently and as part of a team
- Ability to practice discretion and maintain confidentiality
PAYROLL/ACCOUNTING COORDINATOR POSTED: 1/30/12
FULL-TIME (M-F)
Position Summary:
Responsible for the accurate preparation and disbursement of the bi-weekly payroll using Paylocity (Millennium, WebPay and WebTime). Manage the paperwork and deductions for the optional 403(b) retirement plan. Process, record and monitor all cash receipts and make all journal entries regarding revenue. Prepare all checks for deposit and deliver deposits to appropriate bank(s) and perform monthly bank reconciliations.
Essential Duties and Responsibilities:
- Ensures bi-weekly payrolls are processed in a timely and accurate manner
- Check non-exempt personnel time sheets utilizing and electronic time and attendance software product (WebTime) for compliance with agency policy, federal, state and regulatory requirements
- Review computed wages and corrects errors to ensure the accuracy of earnings. Ensure that all changes to payroll are processed correctly
- Data entry of all payroll related fields in Paylocity (hires, status changes, terminations, etc.)
- Administer all taxable fringe benefits provided by employer
- Maintain accurate payroll records and employee files, including manual check log and reconciliation of payroll accounts
- Work closely with Human Resources to ensure accurate benefit deductions and record keeping
- Administer the optional 403(b) plan by ensuring accurate and timely contributions are made to the 403(b) administrator
- Prepare and upload on a bi-weekly basis reporting requirements for Agency Pension Plan
- Review and audit master file and pay data entries, YTD totals, and file amendments
- Supports the CFO and Controller in administering base pay, raises, and bonus programs
- Prepare various payroll and management reports, journal entries, workers compensation and reconcile quarterly payroll taxes
- Maintain and process all garnishments
- Respond to employee inquiries and requests regarding payroll matters
- Prepare Payroll related requests from outside agencies and internal reports as requested
- Process manual checks as requested by Finance or Human Resources
- Maintains client confidence and protects operations by keeping information confidential
- Produce year-end tax reporting and distribute annual W-2 statements
- Serve as primary liaison with external payroll processor
- Work closely with Human Resources and Accounting on all payroll related issues
- Perform other duties and special projects as requested by management
Responsibilities specific to Accounting include:
- Process, record and monitor all cash receipts and make all journal entries regarding revenue, including donor gifts, general accounts receivable, club-related fees and other income sources
- Prepare all checks for deposit and deliver deposits to appropriate bank(s)
- Prepare monthly bank reconciliations on specific accounts as directed by Senior Accountant
- Assist in audit preparation and regulatory reporting requirements, and assist the Controller with the monthly, quarterly and year-end closing
- Support Finance Office on ad-hoc analytical projects
- Perform other duties and special projects as requested by management
Position Requirements (Education, Experience, Knowledge, Skills, Abilities, Work Demands):
- Associates or Bachelor’s degree in related field
- 3-5 years related experience
- FPC or CPP certification a plus
- Ability to manage multiple deadlines, work independently, analyze issues, make reasonable judgment calls (including when to ask for input from others), follow up on open questions
- Effective and efficient communication and customer service with all levels of staff and management
- Outstanding attention to detail
- Maintain confidentiality of all payroll and other sensitive information
- Application of common sense to everyday tasks, review of own work for accuracy and completeness, analysis of existing procedures and processes
- Intermediate proficiency with MS Office Excel, Word and Outlook is required; experience with Paylocity, Great Plains, FRx, is preferred
DEVELOPMENT RESEARCH OFFICER POSTED: 01/11/2012
FULL-TIME (M-F)
Position Summary:
Reporting to the Assistant Director of Development Operations, the Development Research Officer will identify, collect, organize, analyze, and disseminate information of strategic importance in support of the fundraising activities of BGCB’s Development Team, Senior Staff, and Board volunteers.
Essential Duties and Responsibilities:
- Work with Assistant Director of Development Operations to establish a prospect research program by creating prospect review strategies, protocols for portfolios, and a moves management process
- Create in-depth biographical and financial profiles on individuals, foundations, and corporations using a wide variety of prospect research resources including on-line sources and vendors
- Assign prospect ratings based on giving capacity as estimated by extensive financial research through on-line databases and SEC documents
- Identify new prospects by creating strategies and conducting varied screening projects; evaluate and analyze results
- Coordinate screening services for basic qualification of high-level prospects and donors
- Provide research support for Director and Overseer nomination procedure, board committees, and event briefings, as needed
- Create process for establishing and maintaining portfolios for Individual and Institutional prospects that encompasses CEO, volunteer, and event assignments. Evaluate portfolio balance potential and identify top prospects
- Work closely with Development Team (Prospect Managers) on rating their portfolios in terms of inclination and capacity as well cultivation and solicitation strategies as needed
- Proactively alert Development Team and Executive Directors and other Senior Staff about findings, news stories, etc. related to prospects, donors, and Board members
- Define donor profiles, conduct demographic analysis of donor population, research and evaluate prospect analysis tools
- Make ongoing recommendations for research software and tools
Position Requirements (Education, Experience, Knowledge, Skills, Abilities, Work Demands)
- Bachelor’s degree required with a minimum of 4-6 years of research and database experience
- Demonstrated ability to analyze and synthesize high volume of information
- Ability to accurately interpret financial data from a variety of sources
- Excellent organization skills to handle several projects simultaneously, prioritize, meet deadlines, and work independently
- Must be able to write concise research documents with attention to accuracy and detail
- Writing samples will be requested
- Must be proficient in research resources including Lexis-Nexis, WealthEngine, Foundation Center Directory Online, 10K Wizard, AlumniFinder, DonorSearch, and Hoover’s Online
- Ability to handle sensitive and confidential information
- Knowledge of Raiser’s Edge preferred